Your SharePoint Is Probably a Security Problem.
Most Australian SMBs use SharePoint for document storage - but very few have it structured, governed, or secured. Ungoverned SharePoint is one of the most common sources of excessive data access, compliance failures, and accidental external sharing.
TRUSTED EXPERIENCE ACROSS
SharePoint Without Governance Is a Liability.
Most organisations land on SharePoint by default - not by design. Over time, sites multiply, permissions sprawl, and documents become impossible to find or control. What started as a file share becomes a compliance and security risk.
Permissions Nobody Understands
SharePoint inherits, breaks, and re-grants permissions in ways that are hard to follow. After a few years, nobody knows who can access what - including your IT team.
Documents Everywhere, Structure Nowhere
Files duplicated across teams, stored in the wrong sites, named inconsistently, with no metadata, no search, and no retention policy. Finding the right document becomes a daily time cost.
Compliance Risk You Cannot See
Sensitive documents accessible to the wrong people, external sharing turned on without oversight, and no retention labels in place - all of which create real exposure under the Privacy Act.
In a data breach investigation, your SharePoint permissions and sharing history will be reviewed. Right now, could you explain them clearly?
Four Areas. One Platform. Real Outcomes.
Pyneora's SharePoint practice covers the full lifecycle - from information architecture to access governance. Each service area can be engaged independently or as part of a broader SharePoint remediation programme.
01
Document Management Solutions
Information architecture, site structure, metadata taxonomy, content types, and search optimisation - so your documents are findable, versioned, and stored in the right place.
Learn more →02
User Access Review
A structured audit of who can access what in SharePoint - identifying excessive permissions, broken inheritance, orphaned groups, and external sharing that should not exist.
Learn more →03
SharePoint Governance
Policies, lifecycle management, site provisioning controls, and Teams + SharePoint alignment - so your environment doesn't sprawl back into chaos six months after we leave.
Learn more →04
Compliance & Retention
Microsoft Purview retention labels, sensitivity labels, and eDiscovery readiness - so your SharePoint content meets Privacy Act obligations and industry compliance requirements.
Learn more →Document Management Solutions
Most SharePoint environments were set up by someone who no longer works at the organisation, based on a structure that made sense at the time. The result is sites nobody navigates, files that can't be found, and duplicates nobody dares delete.
Pyneora redesigns your SharePoint information architecture around how your business actually works - not how a consultant thought it might work in 2019. We deliver a clean, navigable, searchable environment your team will actually use.
Designed Around Your Business
Every information architecture is built to match how your teams work - not imported from a template.
Migration Without the Chaos
We plan and execute legacy content migrations that land documents in the right place, with metadata intact.
Search That Actually Works
A properly structured SharePoint with clean metadata means Microsoft Search surfaces the right content reliably.
Adoption That Sticks
We document the structure and train your team on it - so the environment stays organised after we leave.
SharePoint User Access Review
SharePoint permissions are notoriously difficult to audit. Unique permissions get created, external sharing gets enabled, former employees retain access through groups that haven't been cleaned up in years. A User Access Review finds all of it.
We produce a complete, documented view of your SharePoint access landscape - and then work with you to remediate the findings in a structured, risk-prioritised way. The result is a permissions model you can actually explain and defend.
What You Receive
Permissions Inventory
A complete, structured export of who has access to what - across every site and library in scope.
Risk-Prioritised Finding Report
Findings ranked by severity - critical exposures (external sharing, former staff access) surfaced first.
Remediation Playbook
Step-by-step remediation actions for every finding, written for both your IT team and your compliance record.
Clean Permissions Baseline
Post-remediation validation confirming your permissions model is clean, documented, and defensible.
Beyond the Audit
A permissions audit and a clean document structure are a strong start - but without governance and compliance controls in place, the environment drifts back. These two service areas ensure it doesn't.
SharePoint Governance
Without a governance model, SharePoint sprawls. New sites get created for every project, Teams channels generate uncontrolled SharePoint libraries, and nobody is responsible for what's there. Pyneora builds the policies and controls that stop this pattern.
- → Site provisioning policy - who can create sites and under what conditions
- → Lifecycle management - active, archived, and deleted site processes
- → Microsoft Teams + SharePoint alignment - one source of truth per team
- → External sharing governance - controls, approvals, and expiry policies
- → SharePoint admin role separation and least-privilege configuration
- → Governance policy documentation for audit and onboarding
Compliance & Retention
The Privacy Act requires you to retain some data and dispose of other data on a defined schedule. Most organisations have no retention labels configured in SharePoint - which means documents are either kept forever or deleted inconsistently. Pyneora closes that gap using Microsoft Purview.
- → Microsoft Purview retention label design and deployment
- → Sensitivity label configuration for document classification
- → Retention policy mapping to your regulatory and legal obligations
- → Records management configuration for content that must be preserved
- → eDiscovery readiness review - can you respond to a legal hold request?
- → Compliance posture documentation for Privacy Act and audit readiness
A Structured Approach to SharePoint Remediation
Every engagement follows the same four-stage methodology - so you always know where you stand and what comes next.
01
Health Check
We assess your current SharePoint environment - permissions, structure, sharing settings, and compliance configuration - and produce a written findings report.
02
Design
We design the target state: the right information architecture, permissions model, governance policies, and compliance configuration for your business.
03
Remediate
We implement the agreed changes - restructuring documents, remediating permissions, deploying labels, and configuring governance controls.
04
Validate & Hand Over
We validate the outcome against the agreed scope, document what was done, and hand over policies and guidance so your team can maintain it.
What Changes After a SharePoint Remediation
Reduced Data Breach Exposure
Excessive access and ungoverned external sharing are two of the most common contributing factors to data breaches in Microsoft 365. Remediating permissions directly reduces your attack surface.
Compliance You Can Demonstrate
Privacy Act obligations, client security questionnaires, and cyber insurance applications all ask about data access controls. A documented, clean SharePoint environment gives you answers - not uncertainty.
Productivity Your Team Will Notice
When documents are in the right place, named consistently, and searchable by metadata, the time your team spends looking for files drops materially. That's a tangible operational benefit, not just a hygiene improvement.
A Platform You Can Scale
A governed SharePoint environment grows cleanly. New team members get the right access, new sites follow a predictable structure, and content doesn't become unmanageable as the business grows.
Enterprise SharePoint Experience. SMB Pricing.
Most IT Providers
Manage your Microsoft 365 licences and keep the lights on. SharePoint governance, information architecture, and compliance configuration are outside their standard scope - and often outside their experience.
Pyneora
Specialises in SharePoint security and information governance - bringing enterprise-grade methodology to Australian SMBs who need a clean, compliant, well-governed Microsoft 365 environment.
Microsoft 365 Specialists
Our practice is built around Microsoft 365 - not split across dozens of platforms. SharePoint is a core competency, not a side service.
Outcome-Driven Engagements
We scope to outcomes - a clean permissions model, a working information architecture - not to hours. You know what you're getting before we start.
Compliance-Aware Approach
Every recommendation we make is made with Australian regulatory obligations in mind - Privacy Act, Essential Eight, and cyber insurance requirements.
Documentation That Stays Useful
We leave you with governance policies, architecture diagrams, and remediation records you can actually use - not a report that goes in a drawer.
Enterprise Experience
Our team has designed SharePoint governance models for organisations with tens of thousands of users. We bring that experience to your environment.
Start with a SharePoint Health Check.
A SharePoint Health Check is a fixed-fee assessment of your current environment - permissions, structure, external sharing, and compliance configuration. We tell you exactly what we find, what the risk is, and what to do about it.
Whether you proceed with remediation or not, you'll walk away with a clear, documented picture of your SharePoint environment and the confidence to act on it.
Sydney-based. Microsoft 365 specialists. Enterprise experience. SMB focus.
Pyneora typically onboards only 2 to 4 new clients per month. Priority is given to organisations ready to act.